How to Write a Professional Inter-company Memo

Posted by Anonymous , 9/4/2007 Tags:WriteProfessionalIntercompanyMemo
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How to Write a Professional Inter-company Memo

Introduction

An inter company memo is a written professional document used to circulate information between an employer and employees, or vice versa. Also called an interoffice memo, or internal letter, this memorandum has a specific format. Follow these steps to write an effective memo for your colleagues.

Instructions

Difficulty: Moderately Easy

Steps

1

Step One

Use your company's letterhead and memo template.
2

Step Two

Include a heading. The standard practice is in this order: to, from, date, subject. These items are double-spaced apart. On the "to" and "from" segments, write each person's full name and professional titles.
3

Step Three

In the first paragraph, summarize the topic and purpose of the memo.
4

Step Four

The body paragraphs expand on the purpose of the memo; your requests or concerns. Provide the reason why you are sending the memo.
5

Step Five

Conclude the memo on a positive note. Reiterate the requested action.

Tips & Warnings

  • Stay on task with your topic and do not wander.
  • Be specific in your subject line. Avoid writing "Tardiness" if the topic of the memo is "Returning Late to Work from Lunch."
  • Hand write your initials next to the "from" line to verify you wrote the memo.
  • Some memos include charts, graphs, or other imagesa??include these at the end of your memo. Include a note at the bottom of your memo that there are attachments.
  • Avoid including your opinions in your interoffice memo. Stick to the facts.
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