How to Write a Congressman

Posted by Anonymous , 9/4/2007 Tags:WriteCongressman
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How to Write a Congressman

Introduction

Most of us cannot sit down and have a nice chat with our local congressman. The most effective way to communicate with them is either calling or writing. If you call, there is no chance that you will get to speak with your congressman and you will end up a tally mark on a sheet of paper. If you write your congressman, a letter just may make it up the chain all the way to the top.

Instructions

Difficulty: Moderate

Steps

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Step One

Make it original. The worst thing you can do when you write your congressman is to send in a chain letter, even if it is hand written, or anything else that is prewritten. The congressman's office will mark down that they received it and you may even get a form letter in response, but it will have no impact on how they stand on an issue.
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Step Two

Make it personable, but not personal. When you write your congressman do not attack them or rip their inability to make decisions if you disagree with a vote or stance on an issue. Be cordial and respectful.
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Step Three

State your case succinctly. Do not ramble on and on. Say what you need to say, thank them for their time and sign off. If you are writing something that requires background information, that is fine. A two or three page letter is appropriate if it is absolutely necessary. Provide the required information, but not every single detail. If a staffer needs more information on the issue, they will contact you and ask for it.
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Step Four

Send your letter to the correct office. If you are concerned about an issue, send the letter to the Washington, DC office. If you need assistance with a problem, send the letter to the closest local office. If the letter is one of encouragement and support, send it to the local office. If there is a reception or event involving the congressman in your area, they may invite you to attend if they know you are a local supporter.
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Step Five

Make it significant. Do not write that your neighbor does not take care of their lawn or that you thought a movie had a bad ending. You may think we are kidding, but people send in silly letters all the time. Write about a federal issue that they can do something about.
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Step Six

Write your congressman. Do not write someone else's congressman. They care about what people think that vote for them, not someone else.

Tips & Warnings

  • If you are really trying to introduce an issue that you believe needs to be addressed, start with your representative in the House of Representatives. They have fewer constituents and receive less mail than a senator does. Make an effort to find out who the staffer that would handle that issue is and contact them directly. If you can get a staffer on your side, you have a shot at getting something done.
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