How to Use QuickBooks

Posted by Anonymous , 9/4/2007 Tags:UseQuickBooks
Post By :
Anonymous
Rate:
Vote

How to Use QuickBooks

Introduction

QuickBooks is a software program that allows you to better run your business. You can track your customers, vendors and employees. With this information you can accurately complete your taxes at the end of the year and you will know how profitable your business was.

Instructions

Difficulty: Moderate

QuickBooks basic information

Things You'll Need

  • QuickBooks software programs
  • Business receipts
  • Business customer, vendor, and employee information

Steps

1

Step One

Purchase the QuickBooks software from a reputable computer software store.
2

Step Two

Install QuickBooks on your computer.
3

Step Three

Watch the quick tutorials that QuickBooks provides for you upon opening the software. This will give you an overview of how the QuickBooks program works.
4

Step Four

Observe the three main categories on the home page; customers, vendors, and employees.

Vendors

Steps

1

Step One

Add new vendor by clicking "new vendor" button.
2

Step Two

Enter new transaction by using the "new transaction" button. This will allow you to enter your bills and mark them as paid when appropriate.
3

Step Three

View vendor list, vendor information and vendor transaction list.
4

Step Four

Push the "excel" button which allows you to move information from QuickBooks to an excel spreadsheet. This allows for easier transfers from one computer to the other.
5

Step Five

Click the "Word" document button giving you the option to write several different letters to vendors and also print envelopes.

Customers

Steps

1

Step One

Select a "new customer" and "job" button which allows you to enter new customers. If you do more than one job you can tag the job under their name. The end of the year reports can give you an accurate description of what income is coming from that customer or job.
2

Step Two

Choose the "new transaction" button and it will give you the option to type estimates, invoices, sales receipts, statement charges, receive payment, and credit memo including refunds.
3

Step Three

Print customer and job lists, customer and job information, and customer and job transactions.
4

Step Four

Find the "export" button and click on it and you can export a customer list, export transaction list and import information to an excel spreadsheet.
5

Step Five

Press the "Word document" button and you can prepare a letter to a single customer, prepare letters to several or all customers, or prepare collection letters to customers.

Employees

Steps

1

Step One

Locate the "new employee" button to add a new employee.
2

Step Two

Choose the "print" button to print pay checks, pay stubs, employee list, employee information, and employer transaction list.
3

Step Three

Learn about online timesheet, use weekly times sheets, and time/enter single activity by pressing the "enter time" button.
4

Step Four

Export employee list, export transactions, and summarize payroll data in excel by selecting the "excel" button.
5

Step Five

Prepare a letter to an employee and prepare many employer letters.

Tips & Warnings

  • There is an option to email your files in a PDF format to your accountant.
  • Use the latest version of software to have the latest updates and newest features available.
  • There are four versions of QuickBooks; Simple, Pro, Premier and Enterprise. All increasing in cost.
  • You must back up your information once a week to an external source such as a flash drive or an external hard drive to protect from loosing valuable information.
Tools: |