How to Write an Employee Recognition Letter

Posted by Anonymous , 9/4/2007 Tags:WriteEmployeeRecognitionLetter

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Introduction An employee recognition letter can be a great tool to show appreciation for one's hard

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Introduction

An employee recognition letter can be a great tool to show appreciation for one's hard work, dedication and special contributions. Here are some suggestions for writing an effective letter for that deserving employee.

Instructions

Difficulty: Easy

Steps

1

Step One

Gather employee data such as length of employment, title or specific contribution to make the letter as personal as possible.
2

Step Two

Write a letter that is concise but sincere, and include what the employee did, the importance of the contribution and the benefit it offers the organization.
3

Step Three

Focus on the employee's outstanding achievements, but don't include company information that is not directly related to that employee.
4

Step Four

Be professional and copy the appropriate management levels.
5

Step Five

Proofread the letter for spelling and grammar errors.
6

Step Six

Type the letter on company letterhead. Recognition letters should not be e-mailed as it lacks professionalism.

Tips & Warnings

  • There is a National Employee Recognition Day, but some companies set aside a specific day to honor outstanding employees.
  • An award certificate can be downloaded and printed and included with the letter.
  • A recognition letter can be used for customer service or satisfaction, outstanding one-time achievements or an ongoing high level of performance.
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